Przegląd projektu
System automatically monitors Gmail inbox, detects messages with invoices, extracts data via AI (invoice number, amount, contractor, date), saves PDF in Google Drive in folders by month and stores data in database.
Wyzwanie
Manual invoice download from emails, file naming and organizing in folders took several hours monthly. Lack of central database made quick search difficult.
Invoices arrive by email
Suppliers send invoices as PDF attachments. Need to manually download each file and save in appropriate folder with meaningful name.
File organization
Invoices should be in folders by month with readable names. Manual structure creation takes time.
No database
Invoice data was only in PDFs. Unable to quickly search without opening each file.
Nasze rozwiązanie
We built an automatic system monitoring Gmail and processing invoices without human involvement.
Email monitoring
System checks Gmail every 15 minutes and detects new invoices from known suppliers.
AI analysis
AI extracts from invoice: number, amount, contractor, issue and payment dates.
Save to Drive
PDF saved in appropriate folder with name containing date and invoice number.
Database
Data saved in database - easy search and reporting.
30 minutes + audit with our framework - you leave with a plan
Show us how you work today. We turn that into a process map, mark what can be automated, what can be connected via integrations, and where an AI agent fits. You leave with a document you can implement with us, with another team, or solo.
Proces realizacji
Requirements analysis
Discussion of invoicing process and client needs
1API integration
Connection with Gmail and Google Drive, permissions configuration
2AI implementation
Invoice data extraction by AI and database storage
3Testing
Verification on client's real invoices
4Czas realizacji
2 days
Zakres usługi
AI Automation
Technologie
Chcesz podobnych wyników?
Umów się na bezpłatną konsultację i sprawdź, jak AI może pomóc Twojemu biznesowi.
Umów bezpłatną konsultację