Project overview
System automatically monitors Gmail inbox, detects messages with invoices, extracts data via AI (invoice number, amount, contractor, date), saves PDF in Google Drive in folders by month and stores data in database.
The challenge
Manual invoice download from emails, file naming and organizing in folders took several hours monthly. Lack of central database made quick search difficult.
Invoices arrive by email
Suppliers send invoices as PDF attachments. Need to manually download each file and save in appropriate folder with meaningful name.
File organization
Invoices should be in folders by month with readable names. Manual structure creation takes time.
No database
Invoice data was only in PDFs. Unable to quickly search without opening each file.
Our solution
We built an automatic system monitoring Gmail and processing invoices without human involvement.
Email monitoring
System checks Gmail every 15 minutes and detects new invoices from known suppliers.
AI analysis
AI extracts from invoice: number, amount, contractor, issue and payment dates.
Save to Drive
PDF saved in appropriate folder with name containing date and invoice number.
Database
Data saved in database - easy search and reporting.
Describe what you want to improve - quote in 24h
Tell us what you need - automation, integration, AI agent or an app. You get a concrete quote for exactly what you want: what we'll do, what it costs and when it goes live.
Project process
Requirements analysis
Discussion of invoicing process and client needs
1API integration
Connection with Gmail and Google Drive, permissions configuration
2AI implementation
Invoice data extraction by AI and database storage
3Testing
Verification on client's real invoices
4Project duration
2 days
Scope of work
AI Automation
Technologies
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