Are digitally stored documents secure?

Yes, we use data encryption and advanced permission systems. Documents are safer in the cloud than in a paper cabinet, which is prone to theft, fire, or loss.

Does an electronic signature have legal force?

Yes, we integrate systems with certified providers (e.g., DocuSign) that are fully compliant with eIDAS regulations and have the same legal force as a hand signature.

How does AI handle messy handwriting?

Our OCR models work great with printed text and very well with legible handwriting. In case of doubt, the system marks fields 'for verification' by a human.

How long does implementation take?

A basic invoice workflow takes about 3-4 weeks. Complex systems involving multiple departments usually take 2-3 months.

Can the system be connected to my accounting program?

Of course! We integrate with popular systems like SAP, Oracle, and local ones. Data from documents flows there automatically, without manual entry.

What happens if AI doesn't recognize data?

The system automatically directs such documents to a 'waiting room' and notifies a worker for a quick check. Each correction teaches the algorithm to avoid future errors.

Digital Office 2.0

Automate document workflow and free your team.

Stop carrying binders and losing invoices in emails. We create digital workflows that monitor approvals, deadlines, and data accuracy for you.

Zero paper

Instant approval

Full change history

Streamline data flow

Documents are your company's bottleneck.

Losing Invoices

Paper documents get lost on desks, and digital ones in a maze of undescribed emails.

Long Approvals

Before a document reaches the CEO, a week passes. Projects stand still due to lack of signature.

Transcription Errors

Manual entry of contract data into the system guarantees mistakes in amounts and dates.

Difficult Access

A remote worker needs a contract lying in a cabinet in the office? It paralyzes work.

Missed Deadlines

No one monitors expiring lease agreements or policies. Penalties are an unnecessary cost.

Lack of Standard

Every department describes files differently. Finding anything after a year borders on a miracle.

Digital Flow

A system that thinks about papers for you.

We implement AI-integrated DMS (Document Management Systems). Documents read, categorize themselves, and reach the right people automatically.

AI extracts key data from contracts, invoices, and protocols.

See how we read data

Automatic Reading (OCR)

We replace manual data entry. The system recognizes the contractor, amounts, dates, and document expiry terms, sending them immediately to CRM or ERP.

99% precision

Instant indexing

Support for photos/scans

Database verification

See how we read data

TECH LEAD

Konrad

Software Architect

Schedule free consultation about your project

During 30-minute call we'll analyze your business requirements and propose fastest path to implementation. We think business-first - goal first, then technology.

Schedule free consultation

30 min call • Specific quote • Zero commitment

Companies that got their desks back.

Real-world document workflow implementations.

Finance / Accounting

Invoice and transfer workflow

Problem: Invoices were lost in a sea of emails, leading to late fees and accounting chaos.

Solution: Implementation of an AI-controlled central mailbox that reads and sends documents for approval on Slack. Result: 100% on-time payments.

Zero overdue invoices and automatic export to ERP.

Real Estate / Administration

Managing hundreds of leases

Problem: The company managed 500 properties and often missed rent indexation terms, losing thousands yearly.

Solution: A DMS with an AI module that extracted key dates and created an alert calendar. Result: 100% realization of indexations.

Full control over 500+ contract terms.

HR / HR

Digitizing employee files

Problem: The HR department lost hours looking for annexes and certificates in paper files of 300 employees.

Solution: E-folder implementation integrated with the payroll system. Result: Access to records in 5 seconds.

Access to employee records in 5 seconds.

Legal Services / Law Firm

Automatic case categorization

Problem: The law firm received hundreds of court letters weekly that had to be manually scanned and assigned.

Solution: AI classifier recognizing case numbers and directing documents to folders. Result: 80% faster registration.

80% faster registration of incoming mail.

Logistics / Transport

CMR document workflow

Problem: Dispatchers waited a week for paper CMRs before invoicing.

Solution: Mobile scanning app for drivers that automatically pairs scans with orders. Result: Invoicing on the day of delivery.

Invoicing accelerated by 7 days.

Manufacturing / Quality

Digital quality reports

Problem: Paper quality cards reached the office with delays, preventing quick reactions.

Solution: Tablet system integrated with the quality module. Result: 25% reduction in claims.

25% reduction in production scrap.

Your way to paperless

01

Workflow Mapping

We draw the path a document takes in your company – from entry to archive. We analyze every touchpoint of the document with the employee, identifying where the biggest delays occur.

02

Description Standard

We establish uniform metadata and tags by which the system categorizes files. This ensures every document, regardless of the department, is described the same way, eliminating chaos.

03

Platform Building

We configure the DMS system and connect it to your email, cloud, and accounting systems. We create a secure cloud repository with role-based access.

04

AI Configuration

We teach the system to recognize your specific document patterns. AI models are trained on your historical data to extract key information with maximum precision.

05

Implementation and Training

We launch the system, train the team, and officially go digital. We monitor the system for the first weeks and assist in adaptation.

Ready to improve your business?

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